Document Management 

Fully Automate Your Accounts Payable Process with DocuWare

 

DocuWare revolutionizes invoice processing with unmatched efficiency and accuracy. Our advanced document management system streamlines the entire invoicing workflow, from receipt to approval, ensuring seamless collaboration and reducing manual errors.

With intelligent data capture, DocuWare extracts key information from invoices automatically, eliminating the need for manual data entry. The platform’s robust automation capabilities enable businesses to accelerate invoice approvals, resulting in faster payment cycles and improved cash flow management. Enhanced security features safeguard sensitive financial information, maintaining compliance with industry regulations. Additionally, the user-friendly interface facilitates easy navigation and access to real-time insights, empowering teams to make informed decisions.

Embrace the future of invoice processing with DocuWare, and experience increased productivity, cost savings, and a transformed financial operations landscape.

Benefits of Document Management:

Business happens everywhere: in the office, on the road, in your home. DocuWare digitizes and secures your information to flow effortlessly between your decision makers & employees: anywhere, any device, any time.

 

  • Automate your AP/Invoice Process
  • Support Mobile Workforce
  • Eliminate Paper & Manual Data Entry
  • Automate workflow and exception handling
  • Reclaim early payment discounts
  • Access Documents any time, any where, on any device
  • Implement advanced indexing to improve search capabilities
  • Eliminate clutter and inefficient filing methods
  • Gain secure, mobile access to all documents

Ready to get started?

 

Our Document Management team will give you a personalized demo to address your needs

 

See DocuWare in Action on May 23rd:

Join the DocuWare & TriTec team to learn how to store invoices securely, approve them on the go, & master month-end close and audit preparation with ease. 

DocuWare Forms

A flexible tool for the productive business

Collecting accurate, structured information is imperative for your core processes. But doing it efficiently means getting away from bad handwriting on paper forms, PDFs that never work right, and error-prone manual data entry.

Modern web forms simplify, improve and accelerate data collection. Not only are they instantly available to anyone on any device, but forms provide structure to data so it can be used to automate information flow through your team.

 

Get started now with DocuWare in your workplace.

See the solution and test it without any obligation free of charge

 

Connecting forms and workflow automation

To further simplify and accelerate your processes, combine web-based forms to digital workflows, where each filled-in form triggers the next step in a process. Here are two examples:

 

  1. Always available on any device.
  2. Easily created with no need for programming. 
  3. Use preconfigured forms for employees to report their vaccination status and upload documentation.
  4. Hiring process made simple with automated processes.

RICOH Smart Integration Solutions

Turn your RICOH multifunction printer into a document workflow powerhouse leveraging RICOH Smart Integration (RSI) technology. If you’ve ever had to scan, email, download, convert, save to a folder, upload or organize files, you know how time consuming these manual tasks can be. Save time, improve productivity and automate repetitive document workflow tasks with the push of a button. Now you can quickly route your documents to the right place, in the right format and with the right file name. 

Essentials – scan to email and mobile printing

Connectors – adds basic scanning to cloud accounts

Workflows – adds advanced scanning to cloud accounts and/or local folders

Advanced Workflows – adds intelligent scan to SharePoint

 

Benefits:

 

  • Sends documents to the right location, in the right format and with the right file name
  • Automates repetitive manual document tasks to save you time
  • Low monthly investment – no new hardware, servers, IT support or maintenance required
  • Device Enhancement add-on helps protect document privacy, reduce waste and increase device up time
  • Legal add-on improves law firm productivity with Court efiling and Bates Stamping
  • Healthcare add-on simplifies patient onboarding while helping protect patient privacy

    Already Have a RICOH MFP?

    Start working smarter in minutes with a free 30 day trial.

    Fill out this form and we’ll get you going!

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    The TriTec Difference

    With over 30 years of experience providing businesses with office equipment and solutions, we’re confident in our ability to analyze and make implementations that will ultimately improve workflow and increase efficiency. We consider document security a top priority, and we’ll work with you when crafting a solution. Contact us today to get started!

    We strive to improve your workflow and reduce costs. Along with creating more office space and maximizing productivity, TriTec Office Solutions has your business’s best interests in mind when developing a personalized document management solution for your business.

    What’s Included with Document Management?


    • FREE assessment to determine the right document solutions
    for YOUR business
    • Scanning and conversion of existing files
    • Implementation of easy-to-use document software
    • Auto-indexing and storing of files
    • Staff training
    • Ongoing, scalable support as your business grows

    CONTACT US TODAY TO LEARN MORE!

    WHAT OUR CUSTOMERS SAY

    “It's great to see award-winning products sold and supported by a local company.”

    Paul B

    Sales Manager

    “We love our entire package - new color machines, local & fully trained technicians, and all of the sales and tech support that you could imagine. And did I mention, machines that actually work? ”

    John S.

    Small Business Owner

    “Their document assessment analysis helped us boost our productivity while saving us real money. In fact, it has allowed us to hire another person in our department.”

    Dawn B.

    Marketing Manager

    OUR TECHNOLOGY PARTNERS